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Sourcing & Contracting

JEMS has vast experience in contract development and negotiations. Our 200+ combined years of hotel organizational and special event experiences provide us insight into the complex nature of contract language, clauses written in legal formalities, and specific timelines.

Placing and contracting a meeting, incentive, or exhibition, can be a difficult task. Finding the precise hotel or resort to accomplish short and long-term goals is critical to the success of your program. The search process can require arduous hours of investigation and analysis while utilizing significant resources.

Additionally, after you locate a venue, you must then navigate the contracting process which is complicated and nuance-laden. Plus, when planning a meeting, meeting planners are under increasing pressure to do more with less.

Once we identify venues that match your criteria, we negotiate rates and concessions and facilitate the contracting process.

The JEMS team brings years of experience within hotel/resorts and destinations.  We know and study the trends to assist in destination information, changes in the hotel property level, contracting changes, and current hotel/resort information.  

As a client, you receive the highest possible return on your meeting.


We also are experts at site selection and sourcing due to our strong, long term relationships with top hotel brands and independent hotels. We have personal relationships with the hotels that count. Our mission is to help guide our clients for the best results with positive outcomes for all.

JEMS provides site inspection consulting and onsite visits as requested to further understand the venue capabilities to best match your organizations’ mission for your specific event or series of events/meetings.

Our Core Competencies

Providing feedback on contracts and insights on language and changes to best suit the needs of the client
Negotiating contracts on behalf of the client
Developing and customizing contracts for a wide variety of events and meetings
Providing meeting registration management to best allocate resources to maximize the fulfillment of contracts
Providing virtual meeting expertise in premier online platforms to assure your event is executed flawlessly
Researching and vetting potential properties for consideration for single or multiple events

JEMS, an IATAN-accredited global meeting, travel, and housing agency, has vast experience in contract development and negotiations. Our 200+ combined years of hotel organizational and special event experiences provide us insight into the complex nature of contract language, clauses written in legal formalities, and specific timelines.

The Team

The JEMS team includes our Founder/CEO, Executive Vice President/COO, Vice President of Sales, Vice President of Meetings and Events and Team, Vice President of Client Experiences, Chief Financial Officer (CFO) and Staff Accountant plus access to experienced AV Producers for a Virtual Meeting Platform, Information Technology Support and Development, Web Designers/Developers and Graphic Designers and more. One-stop shopping, ALL in one phone call or email.

Meet The Team

Additional Services

Pivoting to Virtual Meetings? JEMS Hospitality Group can help.

Since most of us are either unable or unwilling to hold face-to-face meetings right now, hosting virtual conferences appears to be the simple answer. Think of it – reduced cost, increased attendance, and the ability to maintain responsible social distancing!

However easy the answer, successful virtual sessions require just as much planning and behind-the-scenes logistics as your in-person meetings. Virtual conferences are conferences fostering real-time social interaction among participants.

The JEMS Hospitality Virtual Meeting Platform that can create unlimited, dynamic multimedia productions.

Let us help you eliminate the guesswork in executing a productive and stimulating online event.

Also, we offer Meeting Registration Services include the development and maintenance of your registration site and any reports necessary to all appropriate parties at agreed-upon intervals. Facilitation of status calls and providing personalized mail mergers of registrants for name badges and certificates is also included.

JEMS Hospitality Group brings together a team of experienced and tenured staff who have backgrounds in association and corporation sales, technology, marketing, business travel, social media, and meeting planning.

What Our Clients Say

“I have had the pleasure of working with Jolene Boatright for many years. I have always found her incredibly knowledgeable and helpful while sourcing properties, or helping to negotiate a contract. Since founding JEMS, she has placed one meeting for our association and has conducted numerous searches. The array of properties, the detail provided, and the speed at which the searches have been conducted has been amazing. She and her team are truly remarkable and I rely on their judgement and expertise. JEMS is extraordinarily responsive. I know when I have a question or need guidance I will get an answer that day. JEMS has been a wonderful resource for me and I would encourage any meeting planner, no matter how experienced, to work with them on their next event.”

Deborah ReillyDirector of Member Relations, Sponsorship, and Conference Planning, National Association of Independent Colleges and Institutions

Contact Us

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